A fundraiser flyer has to explain a cause in one sentence and make giving easy. Schools, sports teams, churches and families raising money for medical bills post them on community boards, send them home in folders and share them in group chats. The checklist comes first, then the fundraising events that have their own flyer guides (bake sales, car washes, raffles, golf and trivia), wording by cause, and the giving and photo lines that are easy to get wrong.
What to put on a fundraiser flyer
Put these on the flyer in roughly this order, starting with the first four.
- Who the money helps. "The Sparrowgate Youth Soccer Club" or "Coach Dan and his family", not "a good cause".
- The goal and what it buys. "$3,000 for new library books" gives people a reason that "Support our school" doesn't.
- How to give. Tickets at the door, a donation link, or a jar at a local shop. Offer one or two ways, not five.
- The deadline or event date. The weekday, date and time window, or "through Friday, November 20" for a campaign with no event.
- The full address, if there's an event. Include the room ("school cafeteria") when the building is big.
- Prices and what they include. "$10 adults, $5 kids, dinner and dessert included."
- One line in the group's own words. "Every dollar keeps our kids on the field this spring."
- Progress, if you'll update it. "Raised so far: $1,200 of $3,000" on the social version, refreshed each week.
- A match, if you have one. "Sparrowgate Hardware matches every dollar up to $1,000 through Friday" gives people a reason to give this week rather than later.
- A QR code to the giving page. Leave a clear square for it near a bottom corner.
- Who holds the money. "Funds are held by Pine Hollow Community Church" tells donors who is accountable for a personal fundraiser.
- A name to call. The organizer's name with one phone number or email.
Fundraiser flyers by occasion
Most fundraiser flyer ideas start from an event, and each event type needs different details on the flyer. These pages go deeper on each one.
Bake sale flyers
A bake sale flyer needs a short price list and a request for donated baked goods, and it often goes up only a week before the sale. Show two or three items with prices, the hours, and who the money helps. Headline example: "Pie and Cookie Sale for the Band Trip". The bake sale flyer ideas have wording for school and church sales.
Car wash fundraisers
A car wash flyer doubles as a roadside sign, so it needs very large type, the price and the lot address. Give the hours and a rain date, and say whether it's by donation or a set price. Headline example: "Team Car Wash, $10, Saturday 9 to 2". The car wash flyer wording covers both the sign and the handout.
Raffles
Raffles need more details than other events: prize values, ticket packs, a drawing date and a present-to-win policy. Raffle rules vary by state and city, so check yours before you sell tickets. Headline example: "Win a Weekend Cabin Stay: $10 a Ticket". For prize lists and what to check first, read the raffle flyer guide.
Golf tournaments
A golf outing sells two things at once, spots for players and signs for sponsors. Its flyer lists the course, the format, the tee-off schedule, the single and foursome prices, and the sponsor levels. Headline example: "Fore the Library: Nine-Hole Scramble". Sponsor sign rules are in the golf outing flyer wording.
Trivia nights
Trivia nights fill up by team, so the flyer gives the team size, the fee per team, the start time, a cap on teams and a sign-up deadline, and says whether food is included or sold. Headline example: "Quiz for a Cause: Teams of 6, $60". Round and prize wording is on the trivia fundraiser flyer page.
What to say on a fundraiser flyer
Say it in this order: who, why, how much, how to give, and by when. The fundraiser flyer examples below follow that order for seven causes, and any row works as a fundraiser flyer template for your own text.
| Cause | Headline | Supporting line | Call to action |
|---|---|---|---|
| School library | "Books for Every Reader" | "Help the PTA raise $3,000 for new library books." | "Dinner tickets at the office or at the door." |
| Medical expenses | "Standing With Coach Dan" | "Coach Dan is recovering from heart surgery. Help with the bills insurance won't cover." | "Pancake breakfast, 7 to 11 AM. Plates $8." |
| Family in need | "Help the Parkers Rebuild" | "A kitchen fire displaced a family of five. Every dollar goes to temporary housing." | "Give at the jar at Sparrowgate Hardware or online." |
| Youth sports | "Keep Us on the Field" | "$4,500 covers field fees and uniforms for 120 players." | "Chili cook-off tasting passes $10." |
| Church mission trip | "Send Us to Serve" | "Our youth group needs $6,000 for a summer build trip." | "Sponsor a student for $50." |
| Animal rescue | "Warm Beds for Winter" | "Help us buy 40 heated kennel pads before January." | "Donate online or drop off at the shelter." |
| Memorial scholarship | "Remembering Ms. Rosa" | "A $1,000 scholarship for a graduating senior, in memory of our first-grade teacher of 30 years." | "Give by December 31." |
Fundraiser flyer for school events
The school version goes home in folders and gets read by parents in a hurry. Put the event and the date first, the price second, and the goal third, and send a second copy three days before the event. Ask the school office whether flyers need approval before they go home. If many families read Spanish, these tips for two-language flyers keep both versions readable.
Fundraiser flyer for medical expenses
A medical benefit flyer names the person, says in one plain line what happened (with their permission), and says what the money covers: "bills insurance won't cover", "travel for treatment", "rent while she recovers". Leave out diagnoses and details the family hasn't chosen to share.
For a flyer built around the person's photo, switch to Smart Editor, since Flyer Maker's upload slot is meant for a logo. Smart Editor needs a Pro plan and currently costs 85 credits in HD. Upload the photo, then type an instruction along these lines: "Add a flyer layout around this photo with the headline 'Standing With Coach Dan', the line 'Pancake Breakfast Benefit, Saturday, November 14, 7 AM to 11 AM, Sparrowgate Community Hall, 55 Depot Street', and 'Plates $8'. Keep his face and the rest of the photo the same." Smart Editor redraws the whole image with each edit, so compare his face with the original and proofread the text before printing. Ask the person first: Toybox AI's Terms of Service don't allow images of real people made without their explicit consent.
Fundraiser flyer for a family in need
This kind of flyer works on trust, so say who is collecting the money and how it reaches the family ("funds are held by the church and paid directly to the landlord"). Name one specific need, such as housing, school clothes or a car repair, and give a deadline. Don't promise a tax deduction on the flyer.
Giving lines to check on fundraisers
Donors read the money lines closely, so keep them plain and true before you print:
- Don't promise a tax deduction on the flyer. If a registered charity runs the event, let it tell donors what's deductible, and ask its treasurer before any tax wording goes on the page.
- Say who holds the money. "Funds are held by Pine Hollow Community Church" or "paid directly to the landlord" tells donors where their gift goes.
- Say what a ticket includes. "Tickets $25, dinner and dessert included" answers the first question at the door.
- Offer a way to give without a ticket. "Can't come? Give at example.com/books" lets people help without buying a seat.
- Use one goal everywhere. If the flyer says $3,000, the social post, the email and the thank-you note should say $3,000 too.
Design tips for fundraiser flyers
Put the cause above the event name. "Books for Every Reader" over "Spaghetti Dinner" tells people why to come before it tells them what to eat.
Match the tone to the cause. A medical or memorial fundraiser suits calm colors with an Elegant style and a Serious tone. A school or team fundraiser can be Playful and bright.
Show the goal as a dollar figure. "$4,500 for 120 players" is concrete. On the social version, post an updated image as the total grows.
Keep the QR square away from edges. Place it in a bottom corner away from where staples and tape go, and scan the printed copy from arm's length before you make copies.
Use the family's words, not yours. Quote one sentence they wrote ("Thank you for carrying us through this") instead of summarizing for them.
Fundraiser flyer sizes and printing
A fundraiser usually needs a printed board copy, a social post and an email header.
| Channel | Format | Pixels for 300 PPI | Pick this |
|---|---|---|---|
| Community board or shop window | Printed letter page | 2550 x 3300 | Tall with 4K quality |
| Facebook and Instagram post | Feed image | Not needed | Portrait with 1K or 2K |
| Email or donation page header | Banner image | Not needed | Wide with 1K |
Vistaprint's help center advises 300 dpi at the size the flyer will be printed. A Tall 4K flyer is 2480 x 3312 pixels, which lands close to that on a letter page, with a slim white margin at the sides. For printing, choose 2K or 4K. Other sheets are listed with the flyer dimensions in inches and pixels.
More fundraiser flyer prompts
A family-in-need appeal and a mission trip sponsor drive, written for the "Describe your flyer" box in Flyer Maker. The family appeal names who holds the money, which matters more on a personal fundraiser than on a school one.
Help the Parker Family Rebuild. A kitchen fire displaced the Parker family, two parents and three kids. Every dollar goes to temporary housing and replacing school clothes. Give at the donation jar at Sparrowgate Hardware, 14 Front Street, through Saturday, November 21, or online at parkers.example.com. Funds are held by Pine Hollow Community Church, 9 Chapel Road. Questions: 555-0149. Calm navy and warm gold with a simple illustrated house outline, hopeful.Send Us to Serve. The Pine Hollow Community Church youth group needs $6,000 to build homes on a summer service trip. Sponsor a student for $50 or give any amount. Sponsor cards are at the welcome desk every Sunday through December 20, or give at pinehollow.example.com. Questions: youth@example.com. Bright teal and orange with an illustrated hammer and house frame, energetic.How to make a fundraiser flyer in Flyer Maker
Flyer Maker designs a fundraiser flyer from the cause, goal and giving details you type, and it leaves an empty square for your donation QR code instead of drawing a fake one. Sign up with email or Google to use it.
- Draft the text before you open the tool: who it helps, the goal, how to give, the date or deadline, and the contact.
- Paste that draft into "Describe your flyer" in Flyer Maker, and end it with the look you want ("calm navy and gold, hopeful").
- Upload the school, club or church logo under "Add your logo".
- Set the size by where it goes: Tall for print, Portrait for Facebook and Instagram, Wide for email.
- Adjust "More options". Use the Event flyer type for dinners and cook-offs, and a "Serious" tone for medical and memorial fundraisers. For team colors, pick "My brand colors" and write the colors into the description, for example "navy and gold".
- Turn on the "Leave a blank square for your QR code" switch and place your giving page's real code in the empty square later, then scan the printed copy.
- Create the flyer and check the numbers: the goal amount, dates, prices, web address and phone number. A single fix fits in "Want to change something?" (currently 60 credits, 70 for 2K, 90 for 4K). For several fixes, rewrite the description and generate a new version.